PEC, What is and its uses professional practice The certified electronic mail (PEC) is a tool that allows you to give to an e-mail message, the same value as a traditional mail with return receipt. The PEC also adds certification for the content of the message. Technically
and 'a system of "transport" of electronic documents which shows strong similarities with the e-mail service "traditional", which, however, have been added such as to provide users with the certainty, legal value, sending and delivery (or not) of e-mail to recipient.
OPERATION When sending an email to PEC, in fact, the operator of the PEC sender will send a receipt to the sender that the future will be a legal (or non-) transmission of the message with precise indication of the time PEC when the mail was sent. In the same way the operator of the recipient, after depositing the message in the box of the recipient PEC will provide to the sender a receipt of delivery, indicating the point in time in which the delivery occurred. In case of loss of one of the PEC has received in the system may be provided by the managers of the service, a track information having the same legal value in terms of sending and receiving, for a period of thirty months, according to regulations listed below. From the point of view, a box of certified mail is no different from a regular mail box, it only changes for what concerns the communication mechanism which is based on the PEC and the presence of some acknowledged by the managers PEC sender and recipient.
The certified e-mail an invention is exclusively Italian, no other country in the world has felt the need to invent it nor, later, to adopt it and use it.
The certified mail, in fact, to be such, must follow the rules established by Presidential Decree 68/2005 and subsequent rules it lays down. These rules, along with others (in particular the Digital Administration Code), shall determine the validity of legal rules and how to use. In particular:
- The service can be provided only by operators accredited CNIPA which is the public body responsible for the certification of certified electronic mail.
- For the PEC should be used dedicated domains (PEC does not contain a domain email boxes non-PEC).
The term "Certified" refers to the fact that the service provider shall issue a receipt to the sender that is legal proof of delivery of the message and any attachments.
Similarly, the operator of the recipient to the sender sends the delivery receipt.
Managers then certify with their "receipt"
- that the message was sent
- that the message was delivered
- that the message has not been altered in any
notice sent by the managers and 'on purpose also a time stamp that certifies the date and time of each of the steps. Managers obviously
send alerts in case of error in any of the stages of the process (acceptance, delivery, delivery) so that there are never any doubt about the dispatch of a message.
If the sender were to lose your receipts, the electronic trace of the operations performed by the operator kept for 30 months, allowing the playback, with the same legal value, receipts themselves.
Advantages of the PEC The PEC service, by its very nature, shows a considerable number of advantages over traditional mail with return receipt. The main ones are: [1]
- Any digital format can be sent by certified mail
- the future of mail delivery is guaranteed, if it is not possible to deliver the message you are notified
- The messages have legal validity
- There is no certainty about the origin and destination of messages
- Sending messages has an average cost lower than that of the recommended
- Messages can be accessed from any computer with Internet access
E 'well to remember that this is just a standard Italian and yet no other country in the world has felt the need to create an equivalent. This is because the PEC is practically equivalent to traditional email except that it is much more expensive. Techniques of digital signature and tracking the delivery equivalent [2] and are available now for free emails traditional for many years. Therefore, there is no real advantage to using the PEC in place of traditional email with the due attentions.
WHO IS The supply of certified electronic mail to Aruba Pec is open to all those who need to send and receive messages and attachments securely, with proof of dispatch and delivery, from the comfort of their own PC without tails or long waits. Moreover, comparing the Certified e-mail to the traditional tools of communication such as fax or letter and 'clear the savings that you can' get as the cost of the PEC and 'fixed and does not depend on how much 'or size of messages sent or received.
Examples of use:
See by private individuals who want to avoid costs and queues to submit their recommendations.
certified mail services for companies Companies that wish to replace snail mail to facilitate transactions with customers and suppliers.
Certified e-mail for public Public entities must send official communications to other institutions or to the public.
Forwarding Forwarding directives and circulars circulars and directives
Pec integrated into the transmission integrity management software certified management software, payroll systems, protocol, document management, workflow
Pec integrated systems for sending and receiving orders Sending and receiving orders, contracts, invoices
pec for meetings of councils, or assemblies come Convocation Councils, Assemblies, Juntas
Post eletronica certified for tenders Management tenders
individuals and companies that need to send documents to the government (tax assessment, etc.).
TECHNICAL RULES OF OPERATION A more in-depth technical and operations that are performed within the certified mail and finalized to increase the traceability, reliability and security of the system, legislation is contained in Technical Reference (Ministerial Decree of November 2, 2005 [3], "Technical rules for the creation, transmission and validation, including time, certified electronic mail" and Annex). In summary it is still possible to identify some specific behaviors of the PEC, as indicated below. The transmission of a message PEC involving several entities:
- The sender, who wants to send a message PEC
- The recipient to whom the sender wants to deliver the message PEC
- The operator of the sender, which maintains a contractual relationship with the sender concerning the services
PEC - The operator of the recipient, which maintains a contract with the recipient regarding services
PEC - The Internet (more generally, the communication network)
- The message PEC
It then puts the case for sending a message from the sender PEC correct, the correct operation of the sender and recipient operators and proper delivery of the message recipient's PEC in the box. In this case the process that drives the transmission of a message PEC following the following steps:
- PEC The sender prepares the message and submit it to the handler sender. The manager will recognize the sender, the sender only after the authentication, for example through the inclusion of user name and password.
- The operator checks the sender formal correctness of post PEC and, if so, returns to the sender the receipt of acceptance as a recognition that you sent the message.
- The operator sender sends the message to the recipient operator by inserting it into a transport envelope signed to allow the operator to verify the recipient of durability during transport.
- The operator of destination, when PEC received the message, deliver it to the manager sending a receipt to take charge attesting to handover between the two operators. The recipient operator occurs at the correct reception of the message and ensure that there are no viruses.
- If the message exceeds the above checks, is delivered to the mailbox of the recipient who can then read the contents.
It 'important to note that certified mail has the guarantee of message delivery and not his reading by the recipient. In other words, nothing is said about whether or not the recipient has read the message PEC, but there are guarantees on the future delivery.
then summarize in the circuit are issued three PEC received for certification of certified e-mail:
- acceptance, confirming that the item of mail sent by your certified mail of the sender.
- to take charge, which attests to the passage of responsibilities between two separate handlers by certified mail, sender and recipient. This receipt is exchanged between the two operators and not perceived by the users of the service.
- Of the delivery, stating that the message has been successfully completed and the recipient's plenty of availability in its box (although it has not seen the message).
In the case of a negative situation, there are also three types of alerts issued by the PEC system:
- you do not agree (for virus or use a false sender or the use of blind carbon copy recipients, forbidden by the PEC, or other problems).
- a non-delivery, which will be sent to the sender within 24 hours.
- to identify of computer viruses.
It adds that the incoming messages to the PEC system can be "wrapped" by the operator in two different types of envelopes:
- transport, if the message comes from a PEC box and clear all the controls of existence, from and validity of the signature
- The anomaly, if the message is from an email address is malformed or non-PEC
REFERENCE STANDARDS The reference standard on the Certified e-mail is:
- Decree of the President Republic of February 11, 2005, No 68, "Regulation laying down rules for the use of certified electronic mail, in accordance with Article 27 of the Law of 16 January 2003, no 3. (OJ 28 April 2005, n. 97) [4]
- Ministerial Decree of November 2, 2005, "Technical rules for the creation, transmission and validation, including time, certified electronic mail" (OJ of 14 November 2005, No. 265) [3]
- Circular CNIPA CR/49 November 24, 2005, "Procedures for submission of applications for inclusion on the list of public managers certified electronic mail" (December 5, 2005 OJ, No. 283) [5]
- December 7, 2006 Circular No 51, "The completion of supervision and control of activities carried out by the list Managers of certified electronic mail (PEC), in Article 14 of Decree of the President February 11, 2005, No 68, "Regulation laying down rules for the use of certified mail, pursuant to Article 27 of the Law of 16 January 2003, no 3. '"[6]
- March 7, 2005 Legislative Decree No 82 (OJ 16 May 2005, No 93) [7]
latest issue of the PEC certified mail (PEC) becomes mandatory: Article 16 of Decree Law 185/2008 introduces important innovations in terms Certified Electronic Mail.
In particular, it provides:
1. requirement for forming business in corporate form to indicate your address of certified electronic mail (PEC) in the application of iscirizione to register. The established business in corporate form have three years to fulfill its obligation. Within three years all companies, already established as a company, communicate to the business register of certified e-mail address. The registration e-mail address in the register of certified companies and its subsequent variations are exempt from stamp duty and the right of segreteria.In this way all communication between the subjects of public administration can be sent through the certified electronic mail without the recipient must declare its readiness to accept the application.
The consultation via internet e-mail addresses of individuals certified in the trade register or registers or lists is done freely and without charge, while the extraction of lists of addresses is permitted only to public authorities for communications relating to administrative procedures their jurisdiction
2. All registered professionals in registers or lists established by state law must inform their respective board or your e-mail certified within a year. Orders and colleagues published a list available on line identification information of members with its certified e-mail address. The government set up a mailbox for each certified record of the Protocol and inform the National Centre for ICT in public administration, which shall publish a list of these boxes available electronically, without the financial burden public.
